Paper

GUIDELINES

Adopted April 2, 2004

NORTHSIDE SINGLES MINISTRIES
A Ministry of Cypress Creek Christian Church

The purpose of the Guidelines is to provide an appropriate format for the basic operating procedures of Northside Singles Ministries

Council. The Council is the official forum of expressing ideas, concerns and issues that may affect the group or individuals. Contact the President by Sunday, preceding the Council meeting to be put on the agenda.

Activities/Events. The Calendar Committee is responsible for planning monthly events. The Council may be consulted on an as needed basis.

How to Get an Event on the Calendar. Anyone may attend the planning meeting or call the chairman. One may also submit their ideas in writing to the calendar committee.

Web Page. The web page will promote the approved activities for NSM. It will exhibit the Mission Statement and other information to publicize the group. It may also include group pictures of our activities.

Roster. Both the roster and the email distribution list are confidential. Neither is to be used for personal business or personal gain. They are designed for NSM business.

BYLAWS

Adopted 2003 (Last Amended 10/1/2005)

NORTHSIDE SINGLES MINISTRIES
A Ministry of Cypress Creek Christian Church

Article 1
PURPOSES

The purposes of Northside Singles Ministries are as follows:

Section 1.1. To provide a haven for single adults in a caring environment.

Section 1.2. To provide for the general welfare of Northside Singles Ministries.

Section 1.3. To provide goals and ideas to promote growth of the organization.

Article II
MEMBERSHIP

Section 2.1 Nature of Membership. Membership into Northside Singles Ministries is extended to all single persons of good intentions who continually meet the requirements set forth within the Bylaws.

Section 2.2 Qualifications and Duration of Membership. Qualifications for Membership include payment of annual membership dues that are established by the Executive Committee. Any such annual Membership dues will be prorated on a monthly basis for members that join NSM after the annual enrollment period. All memberships are deemed to terminate on January 31 of each year.

Article III
GOVERNANCE

Section 3.1. Executive Committee. The Executive Committee shall be the governing body of NSM. The Committee shall be comprised of the officers and the church liaison, and each shall have a vote. The officers are: President, Vice-President, Secretary and Treasurer. Nominations for officers will be taken during June of each year and voted upon through written ballots to be mailed to each member in good standing during July. Majority vote will determine the election winners. The Church Liaison, a Deacon appointed by Cypress Creek Christian Church will represent NSM on the church cabinet and church board and will serve a term in accordance with the term set by Cypress Creek Christian Church. New officers shall begin serving in the respective positions effective September l of each year.

Section 3.2. Qualifications. Qualifications for executive Committee members are that persons are Members in good standing and have been a Member of NSM for a minimum of the immediately preceding six months prior to election.

Section 3.3 Term. Members of the Executive Committee will serve a one year term beginning September 1 and ending August 31 with the exception of Church Liaison. Church Liaison will serve a term in accordance with the term set by Cypress Creek Christian Church.

Section 3.4. Responsibilities. The Executive Committee shall meet once a month as a deliberating body. Meetings are open to al NSM members. The Committee will have oversight for the following functions and responsibilities:

a) Coordination and promotion of programs.
b) Organization and coordination of volunteer and/or charity functions.
c) Financial and operational responsibility.
d) Membership growth and maintenance.
e) Membership communication.
f) Communication/coordination with church.
g) Corrective action

Section 3.5. Financial Authorization. The Executive Committee shall be the steward of NSM. The Executive Committee shall have discretionary authorization for ordinary business expenditures not to exceed $100.00. Expense items above such limit as well as any consequential matters shall require the consent of the NSM assembly.

Section 3.6. General Assembly Meetings. The NSM general assembly meeting will coincide with First Friday functions.

Section 3.7. Other Committees. The Executive Committee may also designate other committees, either standing or ad hoc (e.g., Missions, Hospitality, Membership Care, Social, Calendar and Programs) to accomplish the NSM function or to address specific situations that may arise within the group. The Executive Committee shall be represented and shall participated in any NSM deliberation affecting the discharge of Executive Committee responsibilities.

Section 3.8. Quorum and Action. A majority of "members present" represents a quorum, with a minimum of three (3) voting members required for such quorum. The Action of a majority of the Members present shall be the Action of the Committee. Action may be taken without a meeting by unanimous consent either verbal or written.

Article IV
OFFICERS

Section 4.1. Officers of NSM. Officers must be members of NSM at the time of nomination and election and must remain members in good standing during their terms in office. Failure to maintain such status shall create a vacancy in the office involved.
Should an officer vacate a position, a temporary replacement shall be appointed by the Executive Committee, except a vacancy in the office of President which is automatically filled by the Vice-President. The temporary replacement shall serve until new officers are elected.

Section 4.2. Responsibilities of the President. The President of NSM shall serve as the Chief Administrative Officer of NSM to:

a) Coordinate and cooperate in all matters of concern with NSM.
b) Call, preside at, and direct the agenda at all general meetings of NSM.
c) Chair the Executive4 Committee.
d) Be responsible for the enforcement of these Bylaws and rules, for implementation of sanctions where indicated and for the NSM compliance with procedural safeguards in all instances where corrective action has been requested against a Member.
e) Represent the views, policies, needs, and grievances of NSM.
f) Be spokesperson for NSM in its external professional and public relations and in its relations with Cypress Creek Christian Church.

Section 4.3. Other Officers' Responsibilities. In the Absence of the President, the Vice President shall assume all duties and have authority of the President of NSM. The remaining officers' responsibilities are as follows:

The Secretary is responsible for recording the minutes of all meetings and the maintenance of the membership roster and calendar
The Treasurer shall have the responsibility of establishing and maintaining bank accounts, collecting and depositing money, keeping accurate records, regarding deposits and expenditures and disbursement of funds.
The Church Liaison is responsible for communication with Cypress Creek Christian Church.

Section 4.4. Removal of Officers. Officers may be removed from office by a written vote of two-thirds of Members in good standing.

Article V
CORRECTIVE ACTION

Section 5.1. Corrective Action Protocol. Whenever conduct or actions of any Member are below the standards of NSM and are deemed to be detrimental or disruptive to the operations of the group, corrective action against such Member may be initiated by the Executive Committee and supported by reference to specific conduct or activity(ies) that constitute the grounds of the request. Any decision requiring corrective action shall be made by a majority vote of the Executive Committee. Any such action shall be diligent and well advised.

Section 6.l Amendments. These Bylaws may be amended after submission of any proposed amendments to the Executive Committee for discussion and evaluation. The Executive Committee shall recommend proposed changes to the General Assembly for action. An affirmative vote by a majority of the members present at General Assembly shall be required to amend the Bylaws. Amendments so made shall be effective immediately.